Deadline of Application: 12 Jan 2024
Item Number: PDO4-6-2013
Status: Permanent
Place of Assignment: Project Management Division (PMD), Project Development and Monitoring Facility Service (PDMFS)
Salary Grade: 22
Monthly Salary: Php 71,511.00
Qualification Standards
Education: Bachelor’s degree relevant to the job
Experience: Three (3) years of relevant experience
Training: Sixteen (16) hours of relevant training
Eligibility: Career Service Professional/Second Level Eligibility
Preferred Qualifications/Competencies

Education
Bachelor’s degree in Finance, Business Administration, Economics, Development Studies, Public Administration and other related fields

Training
Sixteen (16) hours of relevant training on project development/evaluation, consultant recruitment, contract management, and other related fields

Experience and Competencies

At least three (3) years of demonstrated experience in infrastructure project management/development/evaluation, and/or procurement of consulting services for infrastructure projects, including preparation of Terms of Reference, cost estimates, and bid evaluation.

Duties and Responsibilities

A. Supervisory Duties

  1. Cascade the division directions and integrate all programs, activities, and projects into a Division Work and Financial Plan.
  2. Align work outputs and processes to the division directions and priorities and ensure conformance to internal and external policies that are applicable to the division.
  3. Review, develop and recommend internal work processes, guidelines, standards, policies and procedures.
  4. Monitor and review the outputs of subordinates against performance standards.
  5. Investigate, evaluate, and propose the adoption of new technologies and tools to improve and update division processes.
  6. Resolve staff concerns and raises issues to the division chief when beyond authority.
  7. Monitor and assess the transfer of technology, learned by subordinates from training programs or similar activities attended, in the workplace.
  8. Update the Division Chief on the status of division tasks regularly.
  9. Provide inputs to the division chief in rating the performance of subordinates, identifies performance gaps and proposes staff development needs.
  10. In the absence of the division chief, represent the division in all meetings and other official gatherings, and assumes his/her supervisory functions.

B. Technical Duties
Project Appraisal

  1. Evaluate requests for PDMF support from Implementing Agencies (IAs).
  2. Prepare Terms of Reference for consultants and cost estimate for consulting services required by the IAs.

Consultant Recruitment

  1. Prepare bid documents
  2. Facilitate and prepare the necessary documentation for the pre-qualification process, contract negotiations, and contract signing
  3. As a member of the SBAC Secretariat, evaluate the pre-qualification documents.
  4. As a member of the SBAC-TWG, evaluate technical and financial proposals.

Contract Administration and Management

  1. Monitor compliance of the engaged consultants under the consultancy contract.
  2. Evaluate contract variation requests and prepare the necessary documentation.
  3. Evaluate final claims and prepare the necessary documentation.
  4. Facilitate conduct of performance evaluation of consultants.

Other Tasks

  1. Provide secretariat services to the PDMF Committee.
  2. Develop and maintain monitoring matrices/databases to meet information and reporting needs.
  3. Perform incidental general office/secretarial task such as collaint and assembling documents, accepting and delivering inter-department correspondence, photocopying/faxing correspondence and reports, screening calls/visitors/making travel arrangements.
  4. Perform other work that may be assigned from time to time by the Division Chief or by higher authorities.